New Employee Checklist

 

Welcome Newly Hired Employees!

Welcome to BC3. We look forward to having you as a member of our team and hope that your work will bring you the happiness and satisfaction that so many of us at BC3 now enjoy.

Our Human Resource Staff is available to assist applicants, employees, and supervisors in regard to interpreting and clarifying employment, benefits, and College policies and procedures. Please contact a staff member if you need assistance or questions answered.

Administration, Faculty & Staff

Instructions and Required Documents

Federal, state, and local regulations require all newly hired employees to complete various employment and tax forms. All newly hired employees must provide all required documents applicable to his/her position. These documents must be completed and returned to the Human Resources Office before any payments can be processed. Completed forms must be submitted ten working days prior to payday. If you have any questions, please contact our office at (724) 287-8711, Ext.8291.

Social Security Card

Required for payroll processing. All newly hired employees must present their Social Security Card within three (3) business days of employment. The College is required to enter your name and number as it appears on your Social Security card to ensure proper posting of earnings to your Social Security Records. If your name has changed, the College is required to continue to use your old name until you obtain a new Social Security Card with your new name. Using a name that does not match your Social Security Card may prevent posting of earnings to your Social Security records.


Any employee who cannot locate their Social Security Card may apply for a new card by completing Form SS-5, Application for a Social Security Card. This form is available online at WWW.SSA.GOV, the Social Security Administration Office, or by calling 1-800-772-1213.

Employment Application

Official Transcripts

Required. Copies will not be accepted. Must be submitted to:

Butler County Community College
Linda M. Dodd
Executive Director of Human Resources/Equal Opportunity Compliance Officer
107 College Drive
Butler, PA 16002

Employment Eligibility Verification, I-9 Form

Required for payroll processing along with the necessary identification to be copied. All employees, citizens and non-citizens, hired after November 6, 1986, must complete Section 1 of the Immigration and Naturalization Service (INS) Form I-9, Employment Eligibility Verification, and provide your permanent address, signature, date, and acceptable, unexpired evidence of identity and employment eligibility to be copied within three (3) business days of the date employment begins. Federal Law requires Butler County Community College (BC3) to obtain proper unexpired identification. You are ineligible to work until you provide the required identification.

Complete Section 1 of the I-9 Form including marking the appropriate employment eligibility box, signing, and dating the form.

If you are authorized to work, but unable to present the required receipt for the application of the document(s) within three (3) business days, you must present a receipt for the application of the documents(s) within three (3) business days and provide original unexpired documents within ninety (90) days. However, if you are hired for duration of less than three (3) business days, you must complete Form I-9 and provide acceptable evidence of identity and employment eligibility at the time employment begins.

Acceptable identification is listed on page nine (9) of the form. Common examples of acceptable identification include passport, or driver’s license and social security card, or driver’s license and certification of birth. Original documents must be presented.

Employment Eligibility Verification, I-9 Form

W-4 Form

Required for payroll processing. All employees must complete this form to ensure the appropriate amount of Federal Income Tax is withheld. Complete the bottom portion of the Employee’s Withholding Allowance Certificate Form with name, social security number, permanent address, marital status, number of dependents, signature, and date.

W-4 Form

Local Earned Income Tax Residency Certification Form

Direct Deposit(s) Authorization Agreement

Required for payroll processing. Complete this form to have your paycheck deposited directly into your checking and/or savings account(s). You may disperse your earnings into a maximum of three separate accounts. Complete the form and attach a voided check if selecting a checking account(s) and/or contact your banking institution for the Transit ABA Number and your account number if selecting a savings account(s). Your first pay will always be a “live” check that you will need to cash or deposit. Direct deposits will take effect with the next paycheck processed provided ADP has verified the account.

Direct Deposit(s) Authorization Agreement

Emergency Contact Information

Required. Complete all appropriate information.

Emergency Contact Information

Employee Data Record

Required. Complete all appropriate information.

Employee Data Record

Local Services Tax Exemption Certificate

The Local Services Tax for Butler Township, City of New Castle, City of Hermitage, Brockway Borough, and Cranberry Township will be $52.00 and withheld at a rate of $1.00 per week worked.


Employees expecting to earn less than $12,000 in the calendar year or employees who have multiple employers may complete the Application for Exemption from Local Services Tax to avoid having this tax deducted beginning with the first payroll of each year. This form along with all required supporting documents must be returned to the Human Resources Office. You will be required to file this form annually with our office as well as the municipality in which you work. If you fill out the form and have earned income over $12,000 in the calendar year a “catch-up” lump sum tax will be deducted from the following pay and the semi-monthly payroll deduction will be taken from all remaining pays in the calendar year. The form is available online under BC3 Forms or in the Human Resources Office.

Local Services Tax Exemption Certificate

Workers Compensation Information

Retirement Questionnaire

Retirement Questionnaire

Required. Complete all appropriate information.

Policies and Procedures for New Employees

** All employees must be familiar with the following information.

Employees must comply with all College Policies and Procedures. Such Policies and Procedures include, but are not limited to:

  • Mission, Vision, and Goals
  • Nondiscrimination Policy
  • Anti-Harassment Policy
  • Sexual Harassment Policy
  • Grievance Procedure
  • Sexual Assault Victim’s Bill of Rights
  • Safety Policy
  • Video Monitoring Policy
  • Firearms Policy
  • Drug-Free Campus
  • Tobacco-Free Policy
  • Alcohol-Free Policy
  • Gambling Policy
  • Nonsolicitation Policy
  • Severe Weather Procedures
  • Emergency Procedures
  • Use of College Facilities
  • Procedures for Use of Audio-Visual Equipment and Reservations
  • Copyright Compliance
  • Patents and Copyrights, Royalties
  • Acceptable Use of Technology Policy
  • Mobile Devices Usage Policy – Students
  • Mobile Devices Usage Policy – Employees
  • Online Privacy Statement
  • Buckley Amendment/FERPA
  • Statements of Rights and Responsibilities for Members of the College Community
  • Motor Vehicles and Parking
  • Traffic and Parking Code
  • C.A.R.E. Team
  • Safe Zone
  • General Conduct and Performance Policy
  • Professional Standards of Conduct and Performance
  • Suspected Misconduct and Dishonesty Policy
  • Nepotism Policy (Employment of Relatives)
  • Employee Credentials
  • Verification of Employment Policy
  • Professional Reference Policy
  • Work-Related Injury
  • Procedures for Reimbursement of Travel Expenses
  • Travel Advances

To review a complete copy of the College’s Administrative Manual, please contact the Human Resources Office.

TIAA-CREF GSRA Online Enrollment System

TIAA-CREF GSRA Online Enrollment System

Optional.  Please complete the online enrollment and contact Christina Fleeger at Ext. 8291 or by email at tina.fleeger@bc3.edu to complete a Salary Reduction Agreement.

Employee ID Badge

Employees are required to stop by the Human Resources Office located on the lower level in the Administration Building to obtain an Employee ID Badge within the first week of employment. Peer tutors, Work Study, and Institutional Employment Students, except those working in the IT Department or Campus Police Office, are not required to obtain an Employee ID Badge.

Parking Permit

To obtain a parking permit, stop by the Campus Police Office located on the lower level in the Student Success Center or inquire at the Reception Desk at the respective Off-Campus Sites.

If you have any questions, please contact Linda Dodd, Executive Director of Human Resources/Equal Opportunity Compliance Officer, at 724.287.8711 x8353.